Effective and efficient teams are a crucial component of successful MTSS implementation, and to that end, putting together the right team and setting it up for success is one of the first steps of this work. Please read below for more information about the different school and district teams that support MTSS implementation, selecting team members, and planning for success. 

School and District Teams 

Both participating schools and districts will need to create teams when implementing MTSS. These teams will ultimately work towards the same goal: streamlined implementation of a multi-tiered system of support through consistent use of data to inform and guide problem-solving efforts. The district and school teams, however, will look a little different. 

School Teams

Schools will typically need two teams. The first is a team charged with school-wide improvement, meaning core instruction in behavior, academics, and social-emotional learning for all students. This team reviews school-wide data, including screening scores, attendance, Office Discipline Referrals, and other Tier 1 success measures. At this level, student names are not used, as the concern is: "How effective is what we're doing for all students?" The second school-based team is focused on providing and intensifying interventions for students who need additional support, such as targeted group interventions or individualized, intensive interventions. Teams tasked with improving Tiers 2 and 3 focus on providing evidence-based interventions for students with academic, behavioral, and social-emotional needs for whom Tier 1 interventions are insufficient. Like the Tier 1 team, this team also reviews data frequently to determine criteria for entry into and exit from an intervention, progress monitoring, and to evaluate the overall effectiveness of an intervention. 

District Teams

The district team comes together frequently to monitor and streamline MTSS implementation and to think broadly about district-wide areas of focus. The district team plays a key role in building consensus and commitment to MTSS implementation across the district, as well as in promoting and supporting scale-up and sustainability. The district team also makes determinations about what should be considered a “cabinet “ level decision – one that the district team should make to ensure consistency across schools, such as what norms will be used for academic screening, as well as what is considered a “building” level decision – one that school teams and/or the administrator make, such as a building schedule, as a team.

Selecting Team Members

Selecting the right people for the team is of utmost importance. When assembling the teams needed for MTSS implementation, the following must be considered:
The team should include members who bring a variety of lenses and perspectives. Those include general education, special education, cultural and linguistic considerations, roles, grade levels, and differing content areas of expertise to name a few. It is also important to consider who will provide the parent/family perspective and, especially at the secondary level, the student perspective. Additionally, it is required that a school administrator be on every team so that members feel empowered and supported in their decisions knowing the administrator is supporting the work. 
Forming a successful team can sometimes feel a little like Goldilocks. You want your team to be just right - not too big, and not too small. Your team should be large enough to include the right representation from your school, but not so big that it's impossible to align everyone's schedules for meetings and make decisions as a team.    
Successful teams assign their members specific roles (and usually include back-ups for when those team members are absent). Roles include facilitator, note-taker, data analyst, a timekeeper if needed, and an administrator. Roles should be assigned to team members who show interest and an affinity for the skills needed to complete the tasks well. In addition, team members may bring individual skill sets that are independent of the role they represent. It's important to consider that your team is composed of members who have expertise or skills in areas that meet the needs of the students in your building.  
When considering team members, think about other commitments they may have. We tend to over-stretch the most willing and capable individuals, but we don't want burnt-out team members who may eventually have to scale back their efforts or leave the team entirely. Consider this carefully. 
The diffusion of innovation theory, first put forth by Everett Rogers in 1962, identifies five categories of people adopting something new - a new practice, technology, etc. The innovators and the early adopters are the individuals who are leading the change. They are the first group to say, "Let's do it!" It would help if you had some of those individuals on the team to lead the charge. But don't discount the next groups - the early and late majorities. They might be a little more reserved about change, but once you have them on board, they will be great at building consensus with other individuals in the building who might not quite be ready. 

Planning for Success

Research shows that the efforts of an effective team can result in higher success with implementation - new implementation efforts were 80% effective over three years with a team (Fixsen, Blase, Timbers, & Wolf, 2001) vs. 14% effective over 17 years without a team (Balas & Boren, 2000). There is a substantial return on investment with an effective team, but just what makes a team successful? The practices listed below are critical factors in team success.

  • Adequate time: This includes regular (at least monthly) meetings to come together and discuss the work, though much of the work happens between meetings. These meetings should be scheduled in advance so that team members can plan accordingly to attend.
  • Norms: Teams with agreed-upon and established norms know what's expected of them as members and can be successful in meeting those norms. Common norms may include starting and ending on time, using technology responsibly, and sharing action steps.
  • Location & Technology: Teams should meet in an agreed-upon location that is accessible and conducive to work. Many teams use Google applications to work in real time, so locations should have WiFi and/or a projector to ensure everyone can see.
  • Note-taking: Teams need a clear record of what was discussed at each meeting. To this end, 1-2 team members will serve as note-takers, capturing the big ideas of each agenda item and any follow-up action steps.
  • Action Planning: Meetings are necessary to come together, but work must take place between meetings. Action steps will be created and assigned with due dates, and all team members are expected to take on a fair share of the tasks.
Last modified: Sunday, January 11, 2026, 1:16 PM